Administrative Assistant at Montessori School

Illuminate Montessori at Monclair • Full-time • Dumfries, VA, US • $45k - $50k / year • 5d ago

Administrative Assistant - Illuminate Montessori at Montclair

Position Summary

The Administrative Assistant serves as the welcoming first point of contact for families, students, staff, and visitors. This role supports the Director with daily operations of the school through strong organization, communication, and customer service while upholding the values and culture of a Montessori learning environment. They will play an "all hands on deck" role and serve as an integral part of school operations and administration. The expectation is that this role will transition to become the Assistant Director.

Key Responsibilities

Administrative Duties and School Operations

Manage school calendar of events and daily staff schedule
Support planning and coordination of school events and teacher/parent meetings
Help maintain compliance documents and licensing records as needed
Coordinate with vendors and service providers
Order and track office and classroom supplies
Be able to support in the classroom, as needed

Enrollment Support

Support on marketing planning and execution of events (occasional evening and weekend events)
Answer phone calls, emails, and general school inquiries
Support enrollment, admissions, and registration processes
Support admissions tours and prospective family communication
Maintain accurate enrollment and waitlist information

Required Qualifications

High School Diploma required, Bachelor’s degree preferred
At least 48 college credits with 12 credits in a child-related field and one year programmatic experience
Two years programmatic experience, one year staff supervisory experience and one of the following: Montessori diploma, CDA, or other child development training program
Excellent organization and attention to detail
Proficiency in Google Workspace
Professional, dependable, and family-oriented demeanor

Preferred Qualifications

Previous administrative or school office experience
Experience working in a Montessori or independent school environment
Familiarity with student information systems or enrollment software
Spanish language abilities is a plus

Work Environment

Full-time or part-time, on-site position (school operating hours are 7am-6pm, M-F)
Must be available to work until 6pm.
Year-round schedule with occasional evening and weekend events
Collaborative and child-centered educational environment

About Our School

Guidepost Montessori at Montclair is a Montessori private school dedicated to fostering independence, curiosity, respect, and lifelong learning. We partner closely with families to create a nurturing and inclusive community where children thrive academically, socially, and emotionally. Our school has a strong Spanish Immersion program and offers programs from children as young as 16 months old through their 6th year!

Pay: $45,000.00 - $50,000.00 per year

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