A well-established accounting and tax firm in Columbia, MD — recognized by Bloomberg Tax & Accounting and affiliated with several prestigious professional organizations — is seeking a detail-oriented Part-time Accounting Assistant to join our team. This is an in-office position offering a private workspace within a collaborative, positive environment and flexible scheduling.
Must be available to work IN-OFFICE: Monday, Wednesday, and Friday 9:30 AM – 2:00 PM
Hours Vary: 10–20 hours/week (non-tax season) | 20–40 hours/week (tax season)
***Final candidates will be required to complete a skills assessment to evaluate their technical knowledge, attention to detail, and ability to perform key responsibilities related to this position. A criminal and professional background check will also be conducted.
Position Overview
This client-facing role serves as the firm's first point of contact and requires a polished, professional individual with demonstrated integrity, exceptional attention to detail, and strong written and verbal communication skills. The Accounting Assistant will support the firm across four key areas: accounting operations, administrative functions, client services, and marketing and business development.
Qualifications
- Associate's or bachelor’s degree in accounting, finance, or a related field preferred. Equivalent work experience in public or corporate accounting will be considered
- 3-5 years of proven experience in corporate, financial, or public accounting with familiarity in GAAP and working in a corporate office setting
- 1-2 years’ experience organizing tax documents and maintaining structured electronic filing systems
- Solid understanding of debits & credits, journal entries, and general ledger reconciliation
- Proficiency in accounting software such as QuickBooks, Yardi, or similar platforms
- Experience with tax software such as Drake Tax, TaxSlayer, or ATX
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Adobe
- Ability to perform detailed account analysis and reconcile accounts accurately under deadline pressure
- Strong mathematical aptitude and meticulous attention to detail
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision as well as collaboratively within a team
Key Responsibilities
Accounting & Tax Operations
- Directing the inflow and outflow of client information and documentation, including organizing client data and financial documents required for tax returns
- Process payroll and schedule contractor payments
- Assist with maintaining the general ledger by monthly preparing journal entries and applying payments to invoices
- Perform data entry of tax documents into tax software, creating spreadsheets, importing data into QuickBooks
- Calculate, report, and file monthly sales taxes for various states
- Perform bookkeeping duties including bank and credit card reconciliations
- Maintain accurate electronic and physical records with meticulous daily filing practicesClient Services & Communication
- Serve as the primary point of contact for clients, responding professionally to inquiries via phone and in person
- Maintain and update client and prospect databases, tracking leads, referrals, and follow-up activity
- Communicate with clients regularly to streamline the bookkeeping and tax preparation process
- Manage the inflow and outflow of client documentation and information
- Assist with onboarding new clients, including preparation of welcome materials and engagement documents
Administrative Support
- Draft, proofread, edit, and finalize documents including spreadsheets, engagement letters, emails, presentations, and business proposals
- Manage and coordinate senior executive and office calendars
- Handle billing, report generation, supply ordering, and creating SOPs to streamline the work process for the firm
- Ensure all deadlines are met and deliverables are completed accurately and on time
Marketing & Business Development
- Support the execution of marketing initiatives to increase brand awareness and attract new clients
- Assist with email campaigns, newsletters, client announcements, and seasonal tax reminders
- Create and schedule social media content; maintain the firm's website and Google Business Profile
- Prepare marketing materials, presentations, flyers, and informational resources
- Represent the firm professionally at networking and community events when required
Pay: $20.00 - $28.00 per hour
Benefits:
Application Question(s):
- Are you available in-office Monday, Wednesday, and Friday from 9:30am–2pm to work in-office?
- Why will you be the best candidate for this position?
- Are you willing to do a criminal background check?
- Please share any knowledge you have regarding the tax preparation process
Education:
- High school or equivalent (Required)
Experience:
- Accounting: 2 years (Required)
- QuickBooks: 2 years (Preferred)
- working in corporate office setting: 1 year (Required)
- Microsoft Excel: 3 years (Required)
- client-facing role as the 1st point of contact by phone: 2 years (Required)
- Tax: 1 year (Preferred)
- accounting assistant: 1 year (Preferred)
Work Location: Hybrid remote in Columbia, MD 21046
