Summary
The Procurement Specialist performs procurement activities related to ensuring that the court is supplied with materials, equipment, and services required to function efficiently. The position coordinates the purchase of goods and services in compliance with judiciary procurement policies, procedures, and approved internal controls. The incumbent processes purchase orders, maintains vendor relationships, tracks deliveries, and ensures proper documentation of all procurement activities.
Learn more about this agency
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Open to all US Citizens and those eligible to work in the United States.
Duties
Representative duties are intended to illustrate the major duties and responsibilities that are performed by this position. Representative duties may be adjusted, and additional duties may be added, based on the operational needs of the court. Responsibilities of the Procurement Specialist may include but will not be limited to:
- Contracting and Procurement Management: Serve as a contracting officer responsible for primarily purchasing consumable and automation supplies, equipment, and services. Process purchase orders for goods and services from government and non-government sources using the judiciary's financial management system. Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests. Develop and maintain tracking systems for funds commitments, obligations, and expenditures. Track and process subscription renewals, cancellations, and transfers. Review and process travel authorizations, obligate travel funds, and approval central court travel requests.
- Vendor and Contract Management: Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services. Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements. Coordinate with selected vendors on supply and delivery of purchased items. Track delivery of goods and services, following up on outstanding orders to ensure timely receipt. Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance. Plan and coordinate time and delivery of purchases. Negotiate with vendors for optimal pricing on contracted services and purchases.
- Records Management and Reporting: Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards. Prepare procurement reports for management review. Reconcile financial accounts related to procurement activities. Ensure separation of duty practices in procurement activities. Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures. Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements. Maintain confidentiality and information security and standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process.
- General Responsibilities: Communicate and respond to requests from judges, chambers staff, and management about financial management, travel, and procurement activities. Communicate clearly and effectively, both orally and in writing, to explain financial and travel management concepts to individuals and groups with varying experience and backgrounds. Interact effectively with vendors and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Prepare required reports and gather the appropriate documentation. Assist in developing, implementing, and maintaining written procedures for assigned functions. Comply with and maintain awareness of the Guide to Judiciary Policy, applicable Administrative Office of the U.S. Courts' policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment.
Requirements
Conditions of employment
Only those applicants selected for an interview will be contacted. For in-person interviews, candidates must travel at their own expense. The court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
The position will report to downtown Washington, DC; limited telework may be available on an ad hoc basis and/or according to agency policy. Employees of the United States Court of Appeals for the Federal Circuit are excepted service, at-will appointees. Federal civil service classifications or regulations do not apply. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.
Applicants must be a U.S. citizen or otherwise eligible to work in the United States. Non-citizens may be interviewed and considered but will receive employment offers only if they qualify under an exception in 8 U.S.C.§ 1324b(a)(3)(B). Under that provision, a lawful permanent resident seeking citizenship may not apply until having held permanent resident status for at least five years (three years if seeking naturalization as the spouse of a U.S. citizen); once eligible, the individual must apply for citizenship within six months and complete the process within two years of applying (absent delays caused by application processors). Non-citizens who have not held permanent resident status for five years must execute an affidavit affirming their intent to apply for citizenship once eligible.
Qualifications
Specialized Experience
- CL 25 ($56,478 - $70,623): Entry-level position. Candidates must possess at least one (1) year of specialized experience that provided the opportunity to acquire knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of procurement management such as supplier sourcing, contract management, purchase order management, and vendor relations management. Alternatively, candidates may qualify by completing a bachelor's degree in accounting, finance, business administration, or other related field from an accredited college or university and superior academic achievement as listed below.
- CL 26 ($62,212 - $77,771): Candidates must possess at least two (2) years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of procurement management supplier sourcing, contract management, purchase order management, and vendor relations management. One year of specialized experience may be substituted by a bachelor's degree in accounting, finance, business administration, or a related field from an accredited college or university and superior academic achievement as listed below.
- Superior Academic Achievement
- An overall "B" grade point average equaling 2.90 or better of a possible 4.0; AND/OR
- Standing in the upper third of the class; AND/OR
- "3.5" average or better in the major field of study, such as in accounting, finance, business administration, or a related field that would prepare a candidate well to perform in this position; AND/OR
- Election to membership in Phi Beta Kappa, Sigma XI, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies.
- Completion of one academic year (18 semester or 27 quarter hours) of graduate study at an accredited college or university. A degree program in accounting, finance, business administration, or a related field is preferred.
Required Competencies
- Knowledge of and experience using automated financial management and procurement systems
- Demonstrated proficiency in procurement record-keeping, completing procurement forms, preparing procurement documents (e.g., requests for information, requests for quotation, requests for proposal, and statements of work) and proposal evaluation
- Ability to work independently and to set priorities across multiple assignments, as well as to work cooperatively in a team environment
- Knowledge of and experience with SharePoint Online, Microsoft Office 365, and Adobe Acrobat
Preferred Qualifications
- A bachelor's degree from an accredited college or university in accounting, finance, or related field
- Prior experience in federal judiciary or government procurement operations
- Familiarity with federal judiciary procurement systems and procedures
- Knowledge of federal appropriations law and practices
Education
At a minimum, candidates must possess a high school diploma or equivalent.
Additional information
For full posting, please visit: CAFC-26-16-ProcurementSpecialist.pdf
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
The candidate selected for this position will be eligible for a generous federal employee benefits package, including:
- Paid vacation and sick leave, paid parental leave, and 11 paid federal holidays per year.
- Optional participation in Federal Employees Health Benefits (health, dental and vision), Federal Employees Group Life Insurance, and the Flexible Benefits Program.
- Public transportation subsidy, on-site fitness center, Employee Assistance Program (EAP).
- Participation in the Federal Employees Retirement System (FERS). Optional participation in Thrift Savings Plan (up to 5% employer matched contributions).
- Public Service Loan Forgiveness program pursuant to the terms of the (PSLF) program.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will be evaluated based upon review of their qualifications and the application package.
Required Documents
Cover letter, résumé, and the completion of the provided online application (AO 78), academic transcripts (if applicable) and testing modules. See instructions for "Application Process and Information".
How to Apply
To be considered application packages must include:
- Cover letter (no more than two pages) describing the knowledge, skills, abilities, and/or experience that qualify the applicant for this position.
- Résumé outlining educational background, employment history, and other relevant information.
- Academic transcripts for educational substitution ONLY
- Completed online AO-78, Federal Judicial Branch Application for Employment.
- Completion of the online testing modules.
Once your cover letter, résumé, and academic transcripts (if required) (items 1-3) are ready in PDF format, use the link below to submit your files, complete the online AO-78 (item 4), and complete the online testing modules (item 5): https://www.ondemandassessment.com/o/JB-ZHQN864QI/landing?u=116354
Applicants who require an exception to the online application process may contact Human Resources at hr@cafc.uscourts.gov. Please note: applications submitted directly to this email address will not be reviewed.
Agency contact information
Human Resources
Email
HR@cafc.uscourts.gov
Address
US Court of Appeals for the Federal Circuit
717 Madison Place, N.W.
Suite 410
Human Resources
Washington, DC 20439
US
Next steps
Applicants selected for an interview will be contacted.
Overview
Accepting applications
Location
1 vacancy in the following location:
No matching locations found.
Work site options
Telework eligible
Yes—as determined by the agency policy.
Relocation expenses reimbursed
No
Salary
$56,478 - $77,771 per year
Pay scale & grade
CL 25 - 26
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Travel Required
Not required
Appointment type
Permanent
Occupations and job series
- 1106 Procurement Clerical And Technician
Federal service type
This job is in the Excepted Service
Represented by a union
No
Financial disclosure required
No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
DE-13024864-26-AB
