An innovative, growing international company based in the Annapolis/Kent Island area of Maryland is seeking an experienced, highly professional Executive Assistant to join our team. We are looking for a high-energy, detail-oriented administrative professional who thrives in a fast-paced environment and is not afraid to take initiative, solve problems, and think ahead. As a customer-focused, family-oriented organization, we are committed to investing in career-minded individuals seeking a unique opportunity to grow and make a meaningful impact. This position reports directly to the Chief Financial Officer (COO) and serves as a trusted partner in supporting executive and operational initiatives across the organization.
Executive Assistant Duties and Responsibilities:
- Develop professional presentations, reports, and analytics using advanced software and business tools
- Assist with special projects, strategic initiatives, and cross-functional activities throughout the organization
- Utilize strong business acumen and sound judgment to support executive priorities and broad administration responsibilities
- Manage the Administrative Assistant and company phone group, including oversight of incoming calls, mail distribution, and general office administration
- Coordinate and track project timelines, deliverables, action items and follow-up activities to ensure successful execution
- Create, maintain, and analyze reports, metrics, and performance dashboards for leadership
- Maintain confidential information, executive files, and sensitive company information with the highest degree of discretion and professionalism
- Organize and manage digital filing systems, business documentation and records retention processes
- Maintain professional and technical knowledge through ongoing training, professional development opportunities and participation in meetings and initiatives across the business
Education and Experience:
- Bachelor’s Degree in Business, Management, or related degree preferred or equivalent experience
- 5+ years of experience in an Executive Administration role, or similar role
- Advanced skill level with Microsoft Office Suite; Word, Excel, PowerPoint and Outlook, experience with ERP (Epicor) a plus
- High level of professionalism, discretion, and confidentiality.
- Strong critical thinking and problem-solving skills.
- Ability to manage multiple priorities and work independently in a fast-paced environment.
- Excellent attention to detail and follow-through.
Benefits & Compensation:
- Salary commensurate with experience
- Company subsidized Medical, Dental, and Vision benefits effective the first of the month following 30 days of employment, 401K with 3% Safe Harbor Contribution, Bonus, 13 paid vacations days, 5 paid sick days and 12 paid holidays
- Growth opportunities are available
