ONLY APPLICATIONS WITH RESUME EMAILED DIRECTLY TO WAS-GMA@minbuza.nl WILL BE ACCEPTED.
Job Vacancy Announcement (Local*):
The Embassy of the Kingdom of the Netherlands in Washington DC has a full-time vacancy (40 hours per week) for a Management Assistant for theMinisters Plenipotentiary of Aruba and Curaçao.
This is a permanent position within our organization. The initial contract will be offered for a period of two years, with the possibility of extension based on performance and organizational needs.
(see enclosed job description - English version only).
Please send your letter of motivation and resume to:
Jérôme Beeldsnijder
Minister Plenipotentiary of Curaçao
WAS-GMA@minbuza.nl
Closing date for applications: September 29th 2026
Starting date: January 1st 2027
Indicative monthly gross salary: USD 6,336 (pay scale 6, step 0) based on a 40 hour week contract.
* This vacancy is open to internal (local employees and partners of officials posted to a Mission in the US) and external candidates. If a local employee and a partner of an official posted to a Mission are equally qualified, the local employee shall be given priority. Furthermore, if an internal candidate and an external candidate are equally qualified, the internal candidate shall be given priority.
** As per US Citizenship and Immigration Services (USCIS), employers in the US are required to ensure that all employees have the legal right to work in the US. The Netherlands Embassy / Consulate General cannot sponsor any work permits for families.
Job Profile
Management Assistant
Position Summary
The Management Assistant provides comprehensive administrative, secretarial and organizational support to the Ministers Plenipotentiary of Aruba and Curaçao and contributes to the efficient day-to-day operation of the office. The position focuses on coordinating administrative processes, organizing meetings, official visits, missions and events, managing correspondence and ensuring that information and documentation are accurate, complete and readily accessible.
The Management Assistant supports the planning and coordination of agendas, travel arrangements, meetings and representation activities. They prepare documents, take minutes, draft routine correspondence and monitor the progress of ongoing administrative matters, ensuring that deadlines are met and follow-up actions are completed.
The Management Assistant maintains organized records and information systems, including the Customer Relationship Management (CRM) database, and contributes to the consistent application of established administrative procedures, office processes and record-keeping standards. The role also supports the administration of representation activities, travel arrangements and other logistical processes in accordance with established financial and administrative procedures.
Working closely with colleagues within the Embassy, the Departments of Foreign Affairs of Aruba and Curaçao, the Ministry of Foreign Affairs of the Kingdom of the Netherlands and a broad network of external stakeholders, the Management Assistant contributes to the smooth preparation and execution of official visits, meetings, events and other activities. The Management Assistant acts as an important administrative point of contact for internal and external stakeholders and ensures the timely flow of information and documentation throughout the office.
The position requires excellent organizational skills, discretion, flexibility and a strong service-oriented attitude. The Management Assistant handles confidential information with care, prioritizes competing tasks effectively and maintains constructive working relationships with internal and external stakeholders.
Result Areas
The Management Assistant is responsible for:
- Providing administrative and secretarial support to the Ministers Plenipotentiary of Aruba and Curaçao.
- Managing calendars, appointments and shared mailboxes.
- Coordinating official visits, incoming and outgoing missions, meetings, seminars, workshops and representation activities.
- Organizing business travel, accommodation, visa requirements and related logistical arrangements.
- Coordinating representation events, receptions, lunches, dinners and other official functions.
- Supporting the administrative processing of travel expenses, representation expenses and related financial documentation in accordance with applicable procedures.
- Preparing agendas, meeting documents, minutes and action lists.
- Drafting routine correspondence, including letters, Note Verbal’s and other official documents.
- Managing the flow of incoming and outgoing correspondence and ensuring timely follow-up.
- Maintaining organized filing systems and the Customer Relationship Management (CRM) database.
- Monitoring deadlines, correspondence, commitments and follow-up actions.
- Coordinating administrative support for projects, meetings and events, including invitations, registrations and logistical arrangements.
- Ensuring accurate, timely and complete administrative records and documentation.
- Building and maintaining productive relationships with internal and external stakeholders in support of the work of the office.
Knowledge and Skills
The Management Assistant demonstrates:
- Excellent organizational and planning skills.
- Strong administrative and executive support skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications, including Outlook, Word and Excel.
- Experience with digital filing systems, CRM databases and document management.
- Knowledge of standard document management and archiving practices.
- Ability to coordinate multiple administrative processes simultaneously.
- Ability to prioritize work, manage multiple tasks and meet deadlines.
- Ability to work independently as well as collaboratively within a small international team.
- Sound judgement, discretion and attention to detail.
- Ability to coordinate activities with a wide variety of internal and external stakeholders.
Competencies and Candidate Profile
Essential
The successful candidate demonstrates:
- A strong service-oriented attitude with a commitment to providing high-quality administrative and executive support.
- Proven affinity with Aruba and Curaçao and an appreciation of the cultural, social and constitutional context of both countries.
- Cultural and language sensitivity when interacting with diverse stakeholders.
- Willingness to learn Dutch and Papiamentu and/or Papiamento.
- Excellent organizational, communication and interpersonal skills.
- A proactive, flexible and reliable approach to work.
- High standards of integrity, professionalism and discretion.
- The ability to handle confidential information with care.
- Strong planning and coordination skills.
- Accuracy, attention to detail and the ability to work under pressure while managing competing priorities.
Preferred
Preference will be given to candidates who have:
- Working knowledge of Spanish.
- A clear affinity with Aruba and/or Curaçao.
- Familiarity with the governmental institutions and constitutional relations within the Kingdom of the Netherlands.
- Experience in an international, diplomatic or governmental environment.
- Experience organizing official visits, events or high-level meetings.
- Experience working with CRM systems or digital records management.
Education and Experience
- Secondary Vocational Education (MBO) or an equivalent qualification.
- At least 5 years of relevant experience in an administrative, executive support or management assistant role.
- Experience working in a complex administrative or international environment is an asset.
Personal Attributes
The Management Assistant is:
- Service-oriented.
- Organized and dependable.
- Flexible and adaptable.
- Proactive and solution-oriented.
- An effective communicator.
- A strong team player.
- Professional and approachable.
- Discreet and trustworthy.
- Cultural sensitive.
- Political sensitive.
- Committed to delivering high-quality administrative support.
Pay: From $6,336.00 per month
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
