Office & Mobilization Administrative Specialist

Intercessors for America • Full-time • Purcellville, VA, US • $45k - $55k / year • 1w ago

We’re Hiring a Mobilization Administrative Specialist!

Build a Career Combining Organization, Relationships & Faith

Bring your administrative skills and heart for ministry to Intercessors for America (IFA)! Support the people and daily operations that help connect and mobilize a growing community praying for our nation.

Location: Onsite, Purcellville, VA
Job Type: Full-Time
Compensation: $45,000–$55,000 annual equivalent; paid hourly, non-exempt
Benefits: Benefits package available for full-time employees

ABOUT US: Intercessors for America is a Christ-centered ministry with a vision to see God’s purposes for America fulfilled through sustained prayer and Spirit-led obedience. Our mission is to inform, connect, and mobilize a growing community of people praying for the nation. News. Prayer. Action.

ABOUT THE ROLE: The Mobilization Administrative Specialist provides administrative, operational, and constituent support across IFA’s Mobilization and Administration departments. You’ll support the National Director of Mobilization and help Church Ambassadors and State Prayer Leaders stay connected, informed, and engaged through communication, encouragement, prayer, resources, and consistent follow-up. You’ll also support front-office service, database management, mail operations, inventory, and daily office responsibilities. This shared role offers meaningful variety and requires strong organization, accuracy, discretion, and a service-focused approach. Leaders from both departments coordinate assignments and priorities to balance the workload.

WHAT YOU’LL DO

Mobilization Support: Coordinate correspondence, assignments, deadlines, departmental activities, and follow-up for the National Director of Mobilization.
Volunteer Relationships: Welcome and communicate with Church Ambassadors and State Prayer Leaders through calls and emails. Listen, encourage, pray, answer routine questions, and connect volunteers with ministry resources, training, and events.
Communications & Materials: Draft, proofread, prepare, and distribute emails, letters, reports, presentations, prayer resources, Welcome Kits, event materials, and the weekly Friday State Prayer Leader email.
Prayer Calls & Events: Participate in the Monday morning State Prayer Leader call, listen to assigned state prayer calls for alignment with IFA guidelines, and bring concerns to the National Director. Coordinate materials and logistics for meetings, Zoom briefings, and prayer initiatives.
Data & Recordkeeping: Maintain accurate, confidential volunteer and constituent records in Salesforce and other systems. Enter, update, import, and export data; create Mail Merges and reports using Microsoft Excel and Word.
Constituent & Office Support: Answer phones, assist callers, provide prayerful support when appropriate, and help keep daily office operations running smoothly.
Mail & Inventory Operations: Prepare weekly and special mailings, operate mail-inserting, postage, and labeling equipment, organize supplies and storage areas, and maintain inventory records.

WHAT YOU’LL BRING

High school diploma or GED required; an Associate’s degree in Business, Ministry, Nonprofit Management, or a related field highly preferred.
2 to 4 years of relevant experience in administration, customer service, volunteer engagement, ministry support, or related work preferred.
Proficiency in Microsoft Office, including Excel, Word, and Mail Merge.
Salesforce or other CRM/database experience highly preferred.
Strong organizational skills, attention to detail, accuracy, and follow-through.
Excellent written, verbal, and interpersonal communication skills.
A responsive, service-oriented approach to supporting volunteers, ministry leaders, donors, and constituents.
Ability to work independently, manage multiple priorities, and meet deadlines.
Sound judgment and the ability to safeguard confidential information.
Strong Christian faith and willingness to participate in prayer with staff, volunteers, donors, and community partners, consistent with IFA’s mission.
Ability to lift and move mail trays, packages, and office supplies weighing up to 25 pounds.
Residence within a reasonable commuting distance of the Purcellville VA office.

WHY YOU’LL LOVE THIS ROLE

Support a Christ-centered ministry that brings people together to pray for our nation.
Build relationships with volunteers and the people we serve.
Enjoy a variety of tasks, from communications and recordkeeping to daily office support.

Apply today! Use your skills and heart for service to help connect people in prayer for our nation.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Application Question(s):

Can you independently use Microsoft Excel and Word, including creating Mail Merges?
Do you have experience working with volunteers, including communicating by phone and email, providing support, and following up?
IFA is a Christ-centered ministry that informs, connects, and mobilizes people to pray for our nation and its leaders. Briefly describe how your Christian faith aligns with this mission.

Education: