Job Title: Work Control Coordinator
Department: Operations
FLSA Status: Non-Exempt
Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 25 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services.
Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems, coordinate site operations and provide direct facility support to Operational Management for multiple Washington, D.C. locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm
- Assists Tenants, Project Managers and Chief Engineers on a daily basis.
- Greets and provides excellent customer service to clients and visitors.
- Responds to routine questions and requests for information.
- Answers, screens, and directs incoming calls to the appropriate individual.
- Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
- Distributes work orders and closes out all work request tickets.
- Manages and inputs information for Micromain.
- Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
- Maintains invoices for the tenants, Contracting Officers and contractors.
- Creates and maintains all monthly deliverables, and distributes morning and daily reports.
- Maintains attendance records and schedules.
- Maintains all certificates of insurance and sub-contracts.
- Generates all preventive maintenance reports on a monthly basis.
- Maintains necessary reports for Accounts Payable.
- Maintains a secure office filing system.
- Other duties as assigned.
QUALIFICATIONS:
REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:
- High school diploma or GED
- At least one year of relevant office management/administrative experience
- 3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
- 3+ years of experience with Microsoft Office Suite
PREFERRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:
- Associates Degree.
- Experience with Micromain, Salesforce, Flowpath
- Facility/Building services experience a plus.
COMPETENCIES:
- Proficiency with all Microsoft Office products
- Ability to analyze and synthesize information
- Ability to learn quickly
- Excellent organizational and time management skills
- Strong attention to detail
- Ability to identify errors and inconsistencies
- Ability to work independently or as part of a team
- Exceptional oral and written communication skills
· To Apply: Please submit a cover letter and resume.
Spectrum Management is an Equal Opportunity.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Please list the relevant Work Order Management Systems you have have experience utilizing.
- Are you currently a Washington, D.C. resident?
Education:
- High school or equivalent (Required)
Experience:
- office management/administrative: 1 year (Required)
- Microsoft Office ( Word, Excel, Teams, Powerpoint, etc.): 1 year (Preferred)
- Microsoft Excel data entry, sorting and reporting: 1 year (Required)
- acility/Building support service: 1 year (Preferred)
- Work Order Management System: 1 year (Preferred)
Work Location: In person
