Administrative Assistant/Office Manager

Fairfax Home Health Care • Part-time • Herndon, Virginia, United States • $18 - $25 / hour • 1w ago

Performs all necessary copying, data entry, and filing.

Triage telephone calls.

Track verbal orders and all forms signed by the nurse, patients, and aides.

Track and file all plans of treatment, medical order forms and notate verbal orders in patient files and notify the nursing staff of their presence. Inputs patients and staff schedules on the computer and inputs new patient and new employee information. Maintain confidentiality of all office and record information. Perform other duties as assigned. Provide after office hour phone coverage on weekends. Collect payment for classes and follow up with delinquent accounts. Conduct background checks both initial and recheck. Screen referral calls and obtains basic information (when the designated referral person is unavailable). Maintains an adequate office supply inventory and oversees the maintenance of office equipment. Type letter reports and other correspondences on behalf of the agency.

The position is stressful in terms of meeting deadlines. It is primarily a desk job that essentially involves sitting, standing, stooping, and walking, as well as an inordinate amount of telephone communication. It requires minimal lifting of office records and printouts. The ability to read 12 points and larger types are required. One must be able to hear adequately on the telephone with no more than an amplifier and be able to communicate both verbally and in writing both .

Work Remotely

Summary

As an Office Manager, you will be essential in overseeing daily administrative operations and ensuring a smooth workflow within the office. Reporting to upper management, you will utilize your core skills in customer service, organizational abilities, and computer literacy to manage clerical tasks and support staff. Your premium skills in QuickBooks and office management will enhance financial tracking and resource allocation. Additionally, your bilingual proficiency in English and Spanish will facilitate communication with diverse clients, contributing to a welcoming and efficient office environment. Join us to lead a dedicated team in achieving organizational goals.

Qualifications

Proven experience in office management and administrative roles
Strong computer literacy, including proficiency in Microsoft Office and QuickBooks
Excellent customer service and communication skills, both in English and Spanish
Ability to manage multi-line phone systems and maintain organized office operations
Effective time management and organizational skills, with attention to detail
Experience with clerical tasks such as data entry, filing, and calendar management

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Benefits: