Executive Assistant to the Ambassador

Embassy of Belgium in Washington • Full-time • Washington, DC, US • $5.56k - $8.09k / month • 2m ago

Note: only applications sent via email will be taken into consideration.

Vacancy at the Embassy of Belgium in Washington D.C.

Executive Assistant to the Ambassador

We are seeking a motivated and versatile assistant to the Ambassador of the Embassy of Belgium. You will be in charge of the Ambassador’s schedule, appointments, contacts and travel arrangements and will manage monthly expense reports. You will be responsible for general administrative tasks, agenda management and correspondence.

We are looking for a flexible and dynamic person who speaks and writes well in English and Dutch or French. Knowledge of both Dutch and French will be considered a plus. Good communication skills are essential. You should be able to work independently and be punctual and organized.

The main duties you will fulfil :

· Manage the Ambassador’s agenda, appointments, contacts and travel arrangements, often in close cooperation with the Social Secretary.

· Prepare and manage monthly expense reports.

· Assist with the co-ordination of meetings and events, at the Embassy, at the Residence, or at other venues.

· Prepare and edit correspondence, communications, and other documents in English, Dutch and French.

· Assist visitors and guide them in an appropriate way.

· Assist with arrangements for official visits from Belgium.

· Coordinate the schedule of the drivers.

· Answer and manage incoming office e-mails and phone calls.

Profile

Candidates should:

· Have advanced written and spoken knowledge of English and Dutch or French.

· Have excellent organizational and writing skills.

· Be skilled in cultivating professional relationships with global dignitaries, senior officials and corporate leaders.

· Knowledge of MS Office 365.

· Be autonomous, proactive, highly motivated and demonstrate sense of initiative.

· Be a good team player and able to coordinate your work with other colleagues.

· Be reliable, accurate and trustworthy.

· Have a ‘can-do’ mentality and be goal oriented.

· Be able to treat confidential information with care.

The following additional skills will be considered as assets:

· Experience with working in a multi-disciplinary and multi-cultural environment.

· Knowledge of both Dutch and French.

· A college degree or relevant professional experience.

Eligibility criteria

Candidates must meet the following minimum qualifications:

· Have advanced written and spoken knowledge of English and Dutch or French.

· Be eligible for employment at an Embassy: candidates should either be U.S. citizens, be a Legal Permanent Resident (green card), or have a valid US visa with a work authorization.

What we offer

· A desirable international work environment with short communication channels and few hierarchical levels.

· A competitive salary

· A $150/month transportation allowance.

· 24 days of paid vacation, in addition to 14 official holidays.

· Top-notch health insurance (85% employer’s contribution).

· A one-year contract, with the possibility of a permanent contract afterwards.

Practical information

· Candidates should send their applications (resume and motivation letter) in English, Dutch or French to notification.washington@diplobel.fed.be. Please use subject line: “Application Executive Assistant 2025 - [your name]”

· Closing date for the submission of applications is October 5, 2025.

· A preselection of candidates who best meet the criteria for the post will be made based on qualifications and professional experience as described in the resume and motivation letter.
Preselected candidates will be invited for an interview.

Job Type: Full-time

Pay: $5,558.00 - $8,089.00 per month

Benefits:

Health insurance
Paid time off

Work Location: In person

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