Administrative Assistant

Prince George's County, MD Government • Full-time • Upper Marlboro, Maryland, United States • $62.38k - $134.52k / year • 1m ago

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George's County Office of the State's Attorney is currently seeking qualified applicants to fill an Administrative Assistant (Administrative Assistant 3G)grade G24 position, in the Staff Unit.

About the Position

The incumbent of this position performs the full range of executive and administrative duties and responsibilities in support of the State’s Attorney/Deputy State’s Attorneys in order to relieve them of considerable amount of administrative detail. The incumbent acts as liaison between professionals and para-professionals in the Office of the State’s Attorney. The incumbent works with a considerable degree of independent judgment and action in accordance with agency policies, procedures, rules, and regulations; exercises a degree of judgment, tact, diplomacy and competency in dealing with the public, elected officials and county officials.

About the Agency

The Office of the State’s Attorney strives to secure justice for all residents through firm, fair and consistent prosecutions with the highest level of experience, integrity and professionalism. The Office will be responsive to the very diverse community of Prince George’s County, treating every person with dignity and respect. The State's Attorney's Office (SAO) is responsible for serving nearly one million residents of Prince George's County. The SAO's legal department is divided into multiple divisions, each of which has jurisdiction over different facets of criminal law.

Examples of Work

Acts as liaison between State’s Attorney and the Deputy State’s Attorneys, Assistant States Attorneys, professionals, and support staff in the Office of the State’s Attorney.
Informs staff of policies and procedures implemented by the State’s Attorney/Deputy State’s Attorney.
Composes and types, correspondence, memoranda, agendas, procedural/legal documents, and reports of highly sensitive and confidential subject matters.
Prepares routine correspondence in accordance with established office procedures.
Types with a high degree of speed and accuracy, assuring proper format is used and the appropriate use of terminology and phrases.
Edits all copies to ensure an efficient product is presented for signature. Assembles needed materials to accompany correspondence.
Completes assignments with minimal instructions, using various informational resources to accomplish tasks and uses knowledge gained of the Judicial and
Criminal Justice Systems, local, state, municipalities, and federal agencies operations.
Keeps all State’s Attorney/Deputy State’s Attorney’s projects, correspondence, and administrative files confidential, organized, and accessible for easy retrieval.
Purges filing system in accordance with established office procedures.
Uses discretion in prioritizing needs of State’s Attorney/Deputy State’s Attorney in a most efficient and professional manner.
Keeps State’s Attorney/Deputy State’s Attorney informed on daily basic operations of office and briefs as to what significant matters need to be apprised of.
Establishes and maintains log of incoming correspondence and documents to ensure timely action and reads outgoing correspondence for procedural and grammatical accuracy, policy and factual preparation; disseminates mail to appropriate party for appropriate action and response.

Qualifications

Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to Legal area.
Two (2) years of progressively responsible administrative experience in government or business.

Any equivalent combination of relevant training, education and experience may also be considered.

Preferred Qualifications

Three (3) years of secretarial/administrative experience which involved working with the public, office management and critical operational details and confidential institutional and/or personal information.
Considerable knowledge of the principles and practices of public administration.
Considerable knowledge of modern office practices, procedures and methods and their efficient application to administrative details.
Considerable knowledge of modern research techniques, methods and procedures.
Ability to provide technical guidance to subordinate level personnel in the accomplishment of the normal and routine activities of the department to which assigned.
Ability to analyze, interpret and submit oral and written reports on research findings.
Ability to analyze the functions and procedures of the division to which assigned and suggest modifications and improvements.
Ability to establish and maintain effective working relationships with employees, County officials and the public.

EACH APPLICANT MUST INCLUDE INFORMATION WHICH CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 14735 Main Street, M3403 Upper Marlboro, MD 20772

Conditions of Employment: Upon selection, the candidate must:

Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:

Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
Group Term Life Insurance
Long & Short-Term Disability
Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)
13 Paid Holidays
Retirement Benefits
- Defined Benefit Pension Plan
  - Employer Contribution Rate-11.71%
- Supplemental Pension Plan
  - Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
Employee Discounts
Employee Assistance Program
Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services

For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits

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