Administrative Aide II

Prince George's County, MD Government • Full-time • Hyattsville, MD, US • $40.27k - $58.63k / year • 1m ago

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Health Department is currently seeking qualified applicants to fill an Administrative Aide, (Administrative Aide II) grade A15 position, in the Behavioral Health Division.

About the Position

This is a full performance level secretarial/administrative type work designed to relieve an important official of administrative detail. Under general supervision, incumbents perform varied and responsible secretarial and administrative work often of a technical nature and difficulty. Incumbents typically determine appropriate steps to independently complete assignments according to established procedures, referring to the supervisor when necessary. Incumbents may perform routine office management duties and provide technical guidance to subordinate employees. Work requires a broad knowledge of County government functions, programs, and sources to receive and provide information or make referrals relating to the programs of the assigned department/agency. Incumbents at this level report to an administrative supervisor (generally grades G-24-G27). Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.

About the Agency

The Prince George's County Health Department's (PGCHD) vision is that all Prince Georgians are their healthiest at every age and every stage. Their mission is to lead, engage, and empower our community to work collaboratively towards disease prevention, health equity, and total well-being. The PGCHD works to protect and support the public’s health through numerous services that range from restaurant inspections and disease tracking to care coordination and health promotion. The department is composed of four divisions: Behavioral Health Services, Environmental Health and Disease Control, Family Health Services, and Health and Wellness, supported by the Office of Administration, Office of Human Resources and the Office of the Health Officer. The mandate of the department has been, and will remain, broad. This plan emphasizes improving core functions and operations, including protecting the public from health threats, implementing strategies to support healthy living, and maintaining a focus on vulnerable populations, while developing efficient internal processes to support these activities.

Examples of Work

Provides administrative support to the Community Case Management program and Community Engagaement and Cross-Sector Collaboration.
Effectively manages confidentiality and boundaries according to Federal and State regulations and agency policies.
Schedules work orders, service calls, and other activities for program/departmental employees; tracks these projects and follow-up until completion.
Orders and maintains inventory of office and other departmental supplies and equipment, and tracks expenditures; ensures operations of office equipment through county or contracted maintenance services.
Utilizes computer software to type, proofread, and edit correspondences, reports, forms, and letters from rough draft or verbal instruction.
Answers telephone in a manner that provides the caller with clear and accurate information in a helpful voice tone.
Compiles monthly data for statistical data for statistical reports as assigned.
Ensures data is accurate and submitted in a timely manner.
Maintains an appointment calendar and schedules appointments for the supervisor, and for professional staff when required.
Plans, develops, organizes and implements methods and procedures for day-to-day office operations.
Notifies appropriate individuals about schedules meetings, provides participants with necessary information and materials, and prepares agenda.
Organizes, coordinates, and disseminates both physical and online information to County employees, citizens, civic groups, government officials, and others. Attends staff and other meetings as assigned and takes notes and prepares minutes for supervisory review and approval. Disseminates minutes as directed by supervisor.

Qualifications

Minimum Qualifications

Must have satisfactorily completed probationary period of 9 months as an Administrative Aide I with Prince George’s County Government

High school diploma or G.E.D. certificate which included business courses.
One (1) year of secretarial training above the high school level
One (1) year of secretarial or technical clerical experience which involved working with the public.
Applicants must be proficient in typing and shorthand where required.

Preferred Qualifications

Two years of experience as a secretarial/administrative aide or assistant.
Experience working in a public health or similar setting which involved working with the public, office management and operational details.
Be proficient in using office automation equipment, and have familiarity with business software applications (i.e. Word, Excel, Powerpoint, Teams, etc.)

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 3003 Hospital Street, Cheverly, MD 20785

Conditions of Employment: Upon selection, the candidate must:

Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.
Meet all training and performance standards and demonstrate proficiency as required by the agency.
Wear and use agency protective apparel and equipment in the performance of their assigned duties.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace

General Plan Information:

The Prince George’s County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).

New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).

Employee Benefits

Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:

Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
Group Term Life Insurance
Long & Short-Term Disability
Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick)
13 Paid Holidays
Retirement Benefits
- Defined Benefit Pension Plan
  - Employer Contribution Rate-11.71%
- Supplemental Pension Plan
  - Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
Employee Discounts
Employee Assistance Program
Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services