Accounts Receivable Assistant

Harvey W Hottel Inc. • Part-time • Gaithersburg, Maryland, United States • $22 - $25 / hour • 1d ago

Job Description – Part-Time Accounts Receivable Assistant

Harvey W. Hottel, Inc.
Location: Gaithersburg, MD (On-site)
Schedule: Two days per week – Tuesday, Wednesday, and/or Thursday
Pay Range: $22–$25 per hour (Based on experience)
Reports To: Controller (with collaboration with the President)
Position Type: Part-Time, In-Person

Position Summary

The Part-Time Accounts Receivable (AR) Assistant supports the Accounting Department by assisting with accurate and timely accounts receivable collection activities. This role focuses on customer follow-up for outstanding invoices, payment application, account reconciliation, and AR-related administrative support. The ideal candidate is detail-oriented, professional, and comfortable communicating with customers regarding billing and payments while working collaboratively with leadership.

Key Responsibilities

Conduct outbound calls and send follow-up communications to customers regarding outstanding and past-due invoices.
Maintain accurate and up-to-date records of customer communications and collection efforts.
Process and apply customer payments to the appropriate accounts and invoices.
Assist with AR reconciliations, aging reviews, and periodic reporting.
Coordinate with internal teams to research and resolve billing discrepancies.
Prepare and organize AR documentation for review by management.
Support additional accounting or administrative tasks as needed.

Qualifications

Required:

Prior experience in Accounts Receivable, collections, bookkeeping, or related administrative accounting roles.
Strong verbal and written communication skills.
High level of accuracy and attention to detail.
Ability to work independently and manage priorities within a flexible part-time schedule.
Proficiency in Microsoft Office (Excel, Outlook) and accounting systems.

Preferred:

Experience in construction, HVAC, or service-based industries.
Familiarity with accounting or service management software.

Work Schedule & Compensation

Workdays: Two days per week, with flexibility on Tuesday, Wednesday, and/or Thursday
Hours: Approximately 8–12 hours per week, depending on workload and business needs
Compensation: $22–$25 per hour, commensurate with experience
Flexibility: Additional hours may be requested during peak workload periods

Work Environment

This position is 100% on-site at Harvey W. Hottel, Inc. The AR Assistant works collaboratively with the Accounting Department and leadership team and will report to the Controller, with direct collaboration and communication with the President. This team-based environment values shared knowledge, communication, and mutual support across departments.

Pay: $22.00 - $25.00 per hour

Expected hours: 12.0 per week

Benefits: