Job Overview
We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency in various software tools. This role is essential in ensuring smooth daily operations, providing exceptional customer service, and maintaining efficient administrative workflows. Experience with QuickBooks, Microsoft Office, Google Workspace, and multi-line phone systems is highly desirable. Bilingual skills are a plus to effectively serve diverse clients and team members.
Duties
- Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
- Handle correspondence via email and phone, providing excellent customer support and phone etiquette
- Assist with bookkeeping tasks using QuickBooks and maintain accurate financial records
- Support office management tasks such as inventory tracking, supply ordering, and document organization
- Provide administrative support to various departments, including personal assistance for executives when needed
- Maintain confidentiality of sensitive information and ensure compliance with company policies
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Familiarity with QuickBooks, bookkeeping, and basic office management procedures
- Excellent communication skills, both verbal and written; bilingual abilities are a plus
- Strong typing skills with attention to detail for proofreading and document accuracy
- Experience working at the front desk or as a receptionist in medical or dental offices is advantageous
- Ability to handle multi-line phone systems efficiently with professional phone etiquette
- Demonstrated time management skills with the ability to prioritize tasks effectively
- Previous experience in customer service or customer support roles preferred
- Knowledge of calendar management tools and appointment scheduling software is desirable
This position offers an engaging work environment where organizational excellence and customer service are valued. The successful candidate will be instrumental in maintaining efficient office operations while supporting team members across departments.
Job Type: Part-time
Pay: $22.61 - $27.23 per hour
Benefits:
- Employee assistance program
- Health insurance
- Paid time off
Work Location: Hybrid remote in Upper Marlboro, MD 20774
