Administrative Assistant

CounterTopia, LLC ( dba Granite America, LLC) • Full-time • Frederick, MD, US • $40k - $50k / year • 4h ago

Who we are: We are a subcontractor specializing in countertops and cabinets for luxury multi-family homes in the Mid-Atlantic Region. We have been in business for over 23 years and have great relationships with the largest General Contractors in our market. Our portfolio will be shared during the interview process.

Job description: We are looking for an Administrative Assistant based out of our Frederick, MD office. In this role, you will oversee our shop and office space. You will assist in managing inventory and space to ensure critical components are available for each project. This position is based out of our office in Frederick, MD, with occasional visits to jobsites in the DMV area.

These duties include:

1. General Office Administration

· Greet visitors, answer incoming calls, and direct them to the appropriate personnel.

· Maintain a call log to track inquiries and follow-ups.

· Organize and maintain office files (both digital and physical), records, and documentation.

· Maintain records of all purchases and payments for audit and reporting purposes.

· Notarize documents (training will be provided).

· Handle incoming and outgoing mail, samples, and other deliveries.

2. Team Support

· Serve as a liaison between subcontractors and project managers for translation and communication support.

· Assist with printing shop drawings, sink templates, and other project-related documents.

· Purchase materials and procure samples as needed.

· Prepare samples and other submittals.

· Schedule rental, maintenance, or repair of equipment.

3. Inventory and Warehouse Support

· Track all incoming and outgoing inventory.

· Organize and monitor storage locations for inventory and product samples.

· Ensure proper documentation of all transactions.

· Schedule deliveries and pickups at the warehouse and notify relevant team members.

4. Facilities and Housekeeping

· Regularly inspect the office spaces, warehouse, and yard for cleanliness and organization.

· Manage inventory of office supplies and place orders as needed.

· Manage service schedules (e.g., wood and stone container pickups, regular trash disposal, propane tank refills for forklifts, lawn maintenance services).

· Monitor inspection schedules (e.g., wastewater discharge permit inspections) and ensure the warehouse compliance.

To be successful, you will need:

· Must be able to speak English and Spanish.

· Must be willing and able to become a notary.

· Minimum Education: High School Diploma or Equivalent.

· Excellent verbal and written communication skills.

· Comfortable using computer applications such as Microsoft Office Word, Excel, OneDrive.

· Exceptional time management and organization skills.

· Familiarity with bookkeeping, inventory control practices and logistics.

· Critical thinking, problem solving, and leadership skills.

· Must thrive in a fast-paced multi-tasking work environment.

· One year or more experience in storeroom, warehouse, or facility environment.