Administrative Assistant

Faegre Drinker Biddle & Reath • Full-time • United States • $29 - $33 / hour • 1m ago

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

Job Description Summary:

Faegre Drinker has an opportunity for an Administrative Assistant to work in our Washington, D.C. office. You will be part of a dynamic team dedicated to providing support to our Federal Policy Advocacy Consultants (FPAC) in the Government Regulatory Affairs practice group. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Job Description:

What you would do:

Interfacing with consultants and clients by scheduling internal and external meetings for a small team of assigned FPAC consultants
Handling logistics for client meetings held in the office and at offsite locations
Coordinate logistics for client hill “fly in” meetings such as preparing Power Points, documents for the clients, conference room scheduling, AV coordination, meal planning, etc.
Assist with travel reservations and submission of expenses for reimbursement
Assist with client management administrative tasks such as drafting and copyediting proposals for new business, contracts, and invoices
In partnership with client managers and accounting teams, assist in managing client billing, including reviewing monthly reports and using internal matter management systems
Special projects and other duties as assigned

What is expected:

Ability to problem-solve
Ability to work both independently and on a team
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a hybrid virtual and in-person environment
Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-oriented environment
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
Ability to use sound judgment and discretion in dealing with highly confidential information
Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
Interest in federal policy and advocacy not required, but welcome

What we offer:

Flexible working environment for work-life success
Opportunity to participate in firm-sponsored volunteer events
Wellness programming with personalized content and activities
Professional environment and the opportunity to work with experts at the top of their fields; exposure to consultant practice operations and client work
Variety of health plan options, as well as dental, vision and 401(k) plans
Generous paid time off

The typical hiring range for this position is $29.37 - $33.20 per hour with a scheduled 37.5-hour work week.

Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, and responsibilities. The range listed is just one component of Faegre Drinker's total compensation and benefits package for employees which includes life, health, accident and disability insurance and a 401(k) plan.

What is required:

Bachelor’s Degree
3 – 6 years’ administrative assistant or project management experience
Experience scheduling on Capitol Hill or Executive Assistant to Agency Head at HHS or Government Affairs office preferred
Proficiency with MS Office, Outlook, Excel, Power Point, AI

Apply now if you are ready to join the Faegre Drinker team!

Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.

Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.