Office Administrator (HVAC / Home Services)
Air 1 Mechanical Heating, Cooling & Plumbing | Northern Virginia | Full-Time | On-site
Pay: $22–$30/hour, based on experience
About Us
A growing home services company serving Northern Virginia homeowners and businesses with HVAC, plumbing, indoor air quality and electrical work. We’re a tight-knit team, and we’re looking for an organized, dependable person to keep our office running smoothly.
What You’ll Do
- Prepare and send daily invoices, apply payments, and follow up on unpaid balances.
- Match credit card charges to receipts and keep expense records organized.
- Manage customer maintenance plans, including renewals and scheduling.
- Register new equipment with manufacturers, and handle warranty claims and rebates.
- Track license, insurance, vehicle and filing deadlines so nothing expires.
- Answer phones professionally and back up dispatch when it gets busy.
What We’re Looking For
- At least 2 years of office administration, billing or bookkeeping experience.
- Strong attention to detail, with the habit of following up until tasks are done.
- Comfort with computers, spreadsheets and business software.
- Clear, friendly phone manner.
- Preferred: experience in HVAC, plumbing or the trades, or with ServiceTitan or QuickBooks.
What We Offer
- Competitive pay
- Paid time off / holidays
- Health benefits / retirement
- Monday–Friday schedule, with no weekend office hours
- A stable, growing company where your work is noticed
Job Type: Full-time
Pay: $20.00 - $34.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Dispatch / Office Admin: 2 years (Required)
- Office Admin: 2 years (Preferred)
Work Location: In person
