Executive Legal Administrative Assistant

PK Law Group • Full-time • Towson, MD, US • $72k - $80k / year • 8h ago

PK Law is currently searching for an Executive Administrative Assistant to support our Managing Partner, who leads the firm and runs a demanding corporate law practice. Additionally, this individual will support other senior attorneys and executive leaders within the Firm.

Who We Are: Pessin Katz Law, P.A. ("PK Law") was founded in Baltimore, Maryland in 1988 as a small estate planning firm. Since then, the Firm has grown into one of the top ten largest law firms in the Baltimore region. The Firm's offices have modern and spacious facilities, advanced technology, and a support and administrative staff that allows the Firm to provide exceptional legal services that are highly responsive, efficient, and secure.

Who You Are: an experienced Legal Administrative Assistant who has supported the people running demanding practices. You have the experience, the technical skills, and the personality to support both the Managing Partner and other attorneys, and to act as a vital part of a Firm’s administrative support team. You are a Gatekeeper, and Organizer, and a Sounding Board with the proven ability to juggle many tasks at once. You manage stressful situations with diplomacy and grace and earn people’s trust easily.

The ideal candidate will be responsible for...

Providing comprehensive administrative support to the Firm’s Managing Partner, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.

Serving as a key point of contact for clients, facilitating communications, and supporting the delivery of exceptional legal services.

Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.

Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records, and finalizing documents and presentations.

Identifying opportunities to improve practice efficiency, implementing streamlined procedures, and collaborating with administrative colleagues to enhance operations.

Monitoring incoming communications, identifying and tracking action items, managing time and data entry for other Legal Admins, and more.

The successful candidate will demonstrate...

A minimum of 8 years of related administrative support experience in a fast-paced, high-performance environment; experience supporting partner-level attorneys is preferred.

Proficiency in Microsoft Office Suite, including Excel, Outlook, and PowerPoint, along with strong database and internet research skills.

Exceptional written communication, grammar, proofreading, and organizational skills, with meticulous attention to detail and the ability to present information clearly and effectively.

Strong interpersonal and client service skills, with the ability to communicate professionally and collaborate with attorneys, clients, and stakeholders at all organizational levels.

Proactive problem-solving abilities, sound judgment, and the initiative to anticipate needs, resolve issues independently, and make informed decisions.

Excellent time management and prioritization skills, with a proven ability to manage competing demands, meet deadlines, and deliver results with minimal supervision.

Familiarity with document management systems, the ability to learn firm-specific time-entry, and file-storage applications, and an unwavering commitment to confidentiality, integrity, and discretion.

Pay Range: $72,000 - $80,000 per year

The range provided is the minimum and maximum salary that PK Law in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and experience. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

PK Law’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness programs, tuition reimbursement, and more. New employees are provided with an orientation to the Firm’s benefit offerings upon hire.

Pay: $72,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Free parking
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance

Work Location: In person

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