Administrative Assistant I

B.F. Saul Company • Full-time • Bethesda, Maryland, United States • $50k - $65k / year • 3d ago

Company Overview:

Saul Centers, Inc. is a self-managed, self-administered equity real estate investment trust, formed in 1993. Saul Centers operates and manages a real estate portfolio of 61 community and neighborhood shopping center and office properties totaling approximately 9.8 million square feet of leasable area.

Saul Centers’ primary operating strategy is to continue its program of internal growth, renovations, and expansions of community and neighborhood shopping centers that primarily service the day-to-day necessities and services subsector of the overall retail market.

About the position:

The Administrative Assistant supports the Property Management Department in its daily office routines, schedules meetings, prepares Monthly Financials Agendas, prepares property tour books, prepares, distributes and files the Collections Default Letters, and assists the department head and the SCI Office Property team.

Job Responsibilities:

Daily:

Answer phones to assist callers and relay detailed messages.

Distribute inter-departmental documents.

Process and distribute incoming mail.

Prepare documents using Word, Excel and Adobe.

Review and distribute invoices to managers. Submit and code invoices for the SCI Office Property team.

Handle and directs concerns/questions from tenants.

Maintain files in Teams and file documents in BPC.

Maintain paper archives for property reports (Environmental, PCA).

Process company default letters for execution, distribution and certified receipt.

File certified receipts, Update filing of returned receipts and default letters.

Distribute and file tenant rent checks to the appropriate accountant.

Create and maintain Litigation and Bankruptcy filing system.

Create and maintain SCI procedures filing system.

Bi-Monthly:

Coordinate Property Tour schedule and gather attendees.

Prepare Property Tour books.

Monthly:

Keep inventory of office supplies and re-order as needed

Send out Default Letters to Tenants

Prepare Property Tour Books for PM’s, Supervisor and SVP

Prepare Monthly Financial Books for monthly meetings

Update Roof and Parking Lot Surveys for tour books

Quarterly/As Needed:

Schedule travel/hotel arrangements for Property Tours outside DC/MD Metro.

Prepare books for officers for Capital/Major Budget planning.

Keep inventory of office supplies and re-order as needed.

Prepare agenda and materials for PM Team meetings.

Post updates to Procedures file.

Summary of Competitive Benefits & Perks:

- Health/Medical Insurance including Dental and Vision
- 401(k) with company match
- Paid time off
- Bonus/Target Incentive
- Tuition Reimbursement
- Complimentary usage of modern in-house fitness center
- On-premise full-service dining center discounts
- Discounts via the company’s EAP
- Monthly Employee Recognition Programs
- Referral bonus
- Pre-tax transportation options
- Plus more!

Key Attributes

- Communication - Interact with employees at many levels of the organization and must have the ability to express ideas and information orally and in writing keeping in mind the intended audience.
- Customer service focus - Responds to customer service requests in a timely, professional, and enthusiastic manner; gives high priority to customer satisfaction.
- Teamwork - Working toward a common goal, and contributing to team development.
- Multi-task w/attention to detail - Will manage competing priorities and complete activities within acceptable timeframes in order to meet established deadlines and taking responsibility for a thorough and detailed method of working.

Skills and Abilities

- Microsoft Word/Excel/PowerPoint
- Microsoft Outlook
- Microsoft Teams
- Adobe Acrobat or Nitro PDF Pro
- Copier/Scanner/Binder

Experience and Education

- High School Diploma or equivalent required
- Associates degree preferred
- Work-related experience preferred

Core Company Values and Competencies

- Excellence: Demonstrates a commitment to continuous improvement, innovation, and achieving the highest possible standards for performance.
- Ethics: Demonstrates a commitment to integrity, peer respect, and fairness. Continuously demonstrates a strong work ethic by exhibiting an indisputable drive to get the job done.
- Results: Consistently going above and beyond to deliver exceptional results and value for the team and the organization.

$50,000 - $65,000 a year

The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. Base pay is one component of Saul Centers Inc. total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more.

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