Administrative & Business Support Assistant

LIGHTFEATHER IO LLC • Full-time • United States • 3m ago

Location: Alexandria, VA (Onsite – 5 days/week)
Employment Type: Full-time

About the Role:

LightFeather is seeking a detail-oriented, motivated, and tech-savvy individual to support our HR operations, business development (BD) efforts, and Agile project workflows. This is a full-time, in-person position in Alexandria, VA offering hands-on experience in federal contracting, compliance, and Agile processes. It is perfect for a self-starter eager to grow in a fast-paced environment and contribute across departments.

Core Responsibilities:

Administrative & HR Support

Collect and scan incoming mail; log items and route per compliance processes.
Track and follow up on state compliance tasks via email and trackers.
Monitor HR-related inboxes and ensure timely response or routing.
Coordinate with employees for timesheet submissions and expense report completions.
Book travel, track expenses, and organize digital drives and files.
Schedule meetings, collect required signatures, and ensure action items are tracked to completion.

Business Development & Contracts Support

Collaborate with leadership to build and maintain BD pipeline.
Review eBuy and GovWin daily to identify opportunities and update the pipeline.
Automate opportunity alerts via scheduled email communications.
Draft and complete RFQ checklists and RFI responses.
Coordinate partner calls and ensure executive attendance.
Draft BLUF summaries and set up internal opportunity review meetings.
Identify 8(a) opportunities and support targeted outreach efforts.
Manage TAs and NDAs, including drafting, reviewing, and tracking signatures.
Conduct initial contract reviews for fairness and recommend improvements.

Agile & Project Support

Attend bi-weekly Sprint Planning meetings; assist with user story assignment and story pointing.
Draft user stories and backlog items in coordination with project managers and developers.
Follow up with developers to close out completed stories and keep Jira updated.
Support the creation of Sprint Review slides and sprint reporting documentation.
Sit with internal stakeholders to gather feedback on tools, and create decision point analyses for tool evaluations.

Ideal Candidate:

Qualifications:

Must have at least a Bachelor’s Degree.
0–2 years of experience in administrative, HR, business development, or Agile environments.
Familiarity with Agile, user stories, or sprint planning is a big plus (but not required—will train).
Strong organizational and multi-tasking skills.
Excellent verbal and written communication.
Excellent writing skills.
Comfortable working with data, documents, and light technical language.
Experience with Google Workspace
Exposure to Jira, Confluence, or GovWin is a plus.
Must be reliable, professional, and detail-oriented.

Why Join LightFeather?
You'll be part of a team dedicated to meaningful impact, working on solutions that address mission-critical needs. Experience variety, fulfillment, and the opportunity to work with some of the best in the industry. We are committed to fostering a diverse and inclusive environment where everyone is valued and respected.

Commitment to Diversity

LightFeather is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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