PMO Operations Assistant

ATTAINX INC • Full-time • Remote (Herndon, Virginia, United States) • $65k - $75k / year • 1d ago

Job Title: PMO Operations Assistant

Location: Remote

Clearance: None

Citizenship: US Citizenship preferred

AttainX is seeking a highly organized and detail-oriented PMO Operations Assistant to support the Project Management Office (PMO) in daily operations, documentation management, and project coordination. This role is vital in ensuring efficient and compliant PMO activities across multiple programs and federal contracts. The ideal candidate is a proactive team player with strong communication and administrative skills, capable of working in a fast-paced, government contracting environment.

Minimum Required Qualifications:

Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
3+ years of experience in a project support or administrative role, preferably in a federal contracting environment.
Familiarity with project management methodologies and tools (e.g., MS Project, Jira, Smartsheet, or similar).
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational skills, with strong attention to detail and ability to multitask.
Strong verbal and written communication skills.
Ability to maintain discretion and confidentiality with sensitive information.
Knowledge of federal contract documentation and compliance standards is a plus.
PMP or CAPM certification is a plus, but not required.
Demonstrated ability to meet deadlines and perform under pressure.

Job Duties:

Support PMO leadership with administrative and operational tasks, including documentation preparation, scheduling, and correspondence.
Maintain program and contract documentation such as project plans, SOPs, meeting notes, and compliance records.
Assist in tracking project performance metrics, deliverables, and deadlines across multiple contracts.
Help coordinate project meetings, compile agendas, and distribute minutes and follow-ups.
Serve as a point of contact for internal team members and external stakeholders on PMO-related matters.
Monitor and update project management tools and systems to reflect accurate project status.
Support monthly and quarterly reporting requirements, including data consolidation and formatting.
Assist in document version control and ensure adherence to company and federal standards.
Facilitate onboarding/offboarding processes and maintain personnel compliance documentation.
Provide logistical support for internal audits, reviews, and customer inquiries.

Non-Essential Functions:

General Duty Requirements

About Us

AttainX Inc. is SBA Certified 8(a), Women Owned Small Business (WOSB), Economically Disadvantaged WOSB (EDWOSB), CMMI Level 3, ISO 9001:2015 certified QMS and Silver Level SaFe Partner. For more than 12 years, AttainX, Inc. has delivered emergent technologies, software products, and high-quality services that meet the needs of our Federal Government customers.

The last 4 years have shown significant company growth as we have increased our contracts portfolio and hold the “Best in Class” contract vehicles, GSA MAS and OASIS Small Business and 8(a) Pools 1, 2 and 3. In addition, we are prime on several Agency Specific IDIQ’s and BPA’s with the National Oceanic and Atmospheric Administration, Department of Energy, Navy, Health and Human Service and the Defense Intelligence Agency.

AttainX is dedicated to quality and best practices for the services we provide. We understand our people are the key ingredient to ensuring our customers Mission and Goals are met with excellence.

Benefits

We are proud to offer competitive compensation and benefits packages to include paid vacation, medical, dental, vision, matching 401K plan, tuition/training reimbursement, and Long & Short-Term Disability.

EEO Commitment:

AttainX is an equal employment opportunity employer, we are committed to providing a workplace that is free from discrimination based on Title VII of the Civil Rights Act, VEVRAA and Section 503, or other status protected by applicable federal, state, local, or international law. These protections also extend to applicants.

Accommodations:

If you are an individual with a disability and would like to request a reasonable workplace accommodation, please send an email to Human Resources. Indicate the specifics of the assistance needed.

Physical Demands:

Sitting and working on a computer for long, continuous periods each day; effective communications by telephone, email, and face-to-face; standing, walking, and sitting; handling and feeling objects or controls; reaching; talking and hearing; lifting and/or moving up to 10 pounds; and specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

Work Environment: The noise level in the work environment is usually moderate.