Administrative Assistant/Registrar

Forcey Christian School • Full-time • Silver Spring, Maryland, United States • $46k - $53k / year • 3d ago

Overview
We are seeking someone that supports the vision and the vision and the mission of Forcey Christian School. Understands the administrative duties and focuses on the details; act as the liaison between families and faculty in the coordination of scheduling appointments, handling communications, and other administrative tasks; performs advanced, complex, and confidential secretarial work with a broad scope of responsibilities, including registration and admissions processes; works independently and with little or no direct supervision for extended periods; ensures the office runs smoothly and with limited interruption.

All employees recognize that Forcey Christian School is a Christian School and agree that they will do nothing as an employee of Forcey Christian School to undermine its mission.

Duties

Maintains a Christ-like attitude that contributes to the overall school environment.
Proactively coordinate and manage registration process from beginning to end.
Create materials to support registration.
Plan and attend open houses.
Communicates with prospective parents and works with the student account representative to enroll students.
Answers and directs phone calls and emails.
Provides general support to visitors and staff.
Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature.
Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.
Develops and maintains a filing system of a variety of correspondence, forms, cards, student records, reports and documents; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
Posts social media updates, such as announcements, graphics and flyers provided by school’s departments, to school’s Instagram, Facebook, X, and YouTube accounts.
Adds/Maintains all students/faculty information in FACTS database.
Manages yearly student and class portraits.
Responds to requests for student records.
Performs other duties as directed by Administration.

Minimum Qualifications

Growing believer in Jesus Christ
Proficient in Microsoft Office Suite
Ability to manage multiple projects simultaneously
Attention to details and problem-solving skills
Coachable, Adaptable
Excellent verbal and written communication skills
Strong organizational and planning skills
Professional and positive attitude
Works collaboratively with team members
Meets in-person attendance requirements

Education and Experience

High school diploma required. College degree preferred. Willing to attend school to gain progressive experience performing administration/registrar work in a school office.

Mental and Physical Abilities

Ability to exercise a high degree of tack, diplomacy, and confidentiality while working with executive leaders and the community.
Ability to make sound decisions and resolve operational problems in the absence of an immediate supervisor.
Ability to work on multiple projects effectively and efficiently at the same time without becoming frustrated or disorganized.
Ability to plan, organize, and prioritize workday to accomplish work in compliance with quality standards and deadlines.
Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work under limited supervision.
Ability to represent and project both a positive and professional image of Forcey Christian School as is characteristic of the executive administrative level positions.
Ability to build and maintain positive, effective, and professional working relationships with executive level leaders, as well as the individuals within the community.
Ability to operate various general office equipment including a telephone, computer, laminator, copy machine.
Ability to work well under the pressure of deadlines.
Ability to follow instructions and work independently with limited supervision.
Ability to maintain the confidential nature of the department.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

SALARY RANGE

$45,000-53,000 annually, based on experience.

Job Type: Full-time

Pay: $46,000.00 - $53,000.00 per year

Benefits: