Job Summary
We are seeking a detail-oriented and proactive Proposal Coordinator / Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in managing the proposal process from inception to submission, ensuring that all proposals are compelling, accurate, and delivered on time. This position requires strong leadership skills and the ability to collaborate effectively with various departments to enhance our business development efforts. Experience in proposal writing is a plus. However, if you don't have any experience in proposals, we will provide training.
Responsibilities
- Search and review RFPs, IFBs, ITBs, and RFQs to extract proposal requirements and deadlines
- Develop and maintain proposal schedules, compliance matrices, and checklists
- Coordinate and schedule proposal meetings (kickoffs, reviews, debriefs)
- Format, edit, and proofread proposal content for clarity, consistency, and compliance
- Manage proposal files and version control across multiple contributors
- Track and gather resumes, project experience, certifications, and other support documents
- Collaborate with other proposal team members, subject matter experts, and executives
- Assist in maintaining a proposal library, templates, and boilerplate content
- Ensure final proposals are delivered in accordance with client instructions (electronic or hard copy)
- Support post-submission processes such as clarifications and interviews.
- Involved with the entire proposal development process, ensuring adherence to deadlines and quality standards.
- Manage proposal timelines and coordinate meetings to discuss project requirements and strategy.
- Conduct thorough reviews of proposals for clarity, accuracy, and compliance with client requirements.
- Assist in strategic planning initiatives related to business development efforts.
- Assist with other Administrative tasks in the office.
Experience
- Bachelor’s degree in English, Communications, Marketing, Business, or related field
- At least 1-3 years of experience in a related office administrative support role. At least 1 year of experience in proposal coordination is preferred, but not required. We will train you.
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to work in a team and meet tight deadlines
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat
- Familiarity with government procurement processes is preferred but not required
Preferred Traits
- Proactive and resourceful
- Collaborative team player
- Keen attention to detail
- Able to manage multiple projects simultaneously
To Apply
Submit your resume and cover letter. We are hiring both full-time and part-time positions.
Join us as a Proposal Coordinator where your expertise will contribute significantly to our success in winning new projects and fostering long-term client relationships.
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Have you previously worked on any government proposals? If so, please provide specific examples, including the type of proposal, your role, and the agency involved.
- Are you applying for FT or PT position? If PT, please state your desired working hours per week.
- What is your desired hourly rate? (Ex: $18/hour)
- How would you rate your English reading and writing skills on a scale of 1 to 10, with 10 being the highest?
Experience:
- proposal writing: 1 year (Preferred)
- office assistance : 2 years (Required)
Language:
Ability to Commute:
- Falls Church, VA 22043 (Required)
Work Location: In person
