Real Estate Operations Assistant

Amit Bargota - Top Realtor • Full-time • Chantilly, Virginia, United States • $30k - $70k / year • 5d ago

Location: Hybrid – Primarily Remote, with occasional in-person support in Loudoun County and Fairfax County, VA
Start Date: As soon as possible
Compensation: Annual salary (based on experience) + performance-based bonuses per transaction

I’m looking for a long-term assistant who wants to grow with my business. If you're able to help drive results and scale the business, your compensation will increase accordingly over time.

Schedule: Full-Time (30–50 hours/week depending on the season), with after-hours support on weekdays and weekends as needed

About the Role

I’m a top-producing real estate agent currently on track to close 50+ transactions this year, and I’m looking for a long-term assistant who can be a reliable partner in helping me scale my business, stay organized, and deliver a high-touch experience to every client.

⚠ Important:
This is not a real estate agent position, and I’m not looking for a licensed agent.
You do not need real estate experience — just a strong willingness to learn, be dependable, and have a great attitude.

This is not just a support role — it’s an opportunity for someone who wants to grow into a bigger position as the business expands. If you’re results-driven and committed, I’m prepared to reward your impact with increased pay, bonuses, and long-term opportunity.

Your Responsibilities Will Include: Administrative Support

Manage my calendar, showings, appointments, and vendor coordination
Prepare and organize contracts, disclosures, and transaction paperwork
Support transaction coordination from contract to close
Maintain email organization and task tracking

Marketing & Lead Generation

Create and schedule content for Instagram, Facebook, and LinkedIn
Design marketing materials in Canva (flyers, social posts, email templates)
Assist with digital ad campaigns and performance tracking
Support email newsletters, print farming, and lead gen efforts

Client Relationship & CRM Management

Assist with client calls, texts, and follow-ups
Keep CRM (e.g. Follow Up Boss) organized and up-to-date
Manage tagging, workflows, automated follow-ups, and reminders
Help with client appreciation events, gifting, and referral outreach
Ensure consistent, caring communication with clients and prospects

What You Should Bring

Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar, Drive)
Experience or willingness to learn tools like Follow Up Boss, KVCore, Boomtown, Command
Skilled with Canva, Trello/Asana, Mailchimp, and other marketing tools
Organized, detail-oriented, and great at follow-through
Strong communication and time management skills
Social media and basic marketing knowledge
Ability to work independently and take initiative

What I’m Looking for in a Long-Term Teammate

Personable, warm, and caring when working with clients
Extremely patient, focused, and calm under pressure
Willing to learn and grow alongside the business
Creative thinker, bringing new ideas to the table
Detail-oriented, proactive, and reliable
Trustworthy, especially with sensitive information
Growth-oriented — someone who sees this as a career, not just a job

Work Environment & Schedule

Hybrid: Mostly remote with occasional in-person needs in Loudoun or Fairfax County
Full-time: 30–50 hours/week depending on season
Availability for evening and weekend support when needed
Significant long-term growth potential as the business scales

Optional: DISC or personality test results are welcome but not required.

Job Type: Full-time

Pay: $30,000.00 - $70,000.00 per year

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