Office Coordinator (Independence Excavating)

DiGeronimo Companies • Full-time • Sterling, VA, US • 3m ago

Office Coordinator

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 60 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors.

What do we believe in?

PEOPLE:

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

PERFORMANCE:

Always deliver the highest quality. Find solutions. Provide value to our partners.

COMMUNITY:

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

An Office Coordinator is responsible for various functions including, but not limited to:

Answer phones, greet customers and visitors with exceptional care and respect; with the goal to provide a special first impression to our incoming calls and visiting guests. Interact with our guests, customers, fellow employees and vendors in accordance with the DiGeronimo Companies Care Pledge
Answer multi-line telephone system, take accurate messages and transfer telephone calls to the appropriate person in an efficient manner
Greet incoming visitors in a professional manner and promptly notify appropriate person of their arrival
Administrative and clerical assistance for office staff (including, but not limited to, word processing, typing, filing and organizational projects)
Responsible for BambooHR software administration, organization and all record keeping necessary for full functionality of HR processes, data collection and communication
Provides assistance to HR Team including involvement in recruitment, benefits, onboarding, data and information systems, Co-Op Program, setting up meetings, employee programs, company events, etc.
Assist in the maintenance of conference rooms, bid rooms, training rooms, receptionist and waiting area, common areas, break rooms and coffee areas
Assist with scheduling safety meetings and employee events, reservations or travel arrangements and maintain conference room calendars
Sort, distribute and process mail, faxes, interoffice mail and deliveries
Will support various managers and/or owners with correspondence, phones/ messages, mailings, coordinating meetings/schedules, invoices, etc.
Handles office supply ordering as well as field supplies if necessary.
Handles scanning duties and job solicitations, assist estimators with subcontractor and material solicitation
Will create and maintain various reports as needed
Will be involved in various special projects and provide the administrative assistance needed to complete project
Assist project managers, shop managers, and equipment mangers with paperwork
Travel tasks to local post office, FedEx, store, etc. (mileage is reimbursed)

Do you have what it takes?

HS Diploma required; Associates degree preferred
Must have good working knowledge of office software and be able to create documents
This position may have an unusual amount of varied tasks, as it will support many different departments. Person must be flexible and work with each manager to establish priority of assignments
Must present a professional image (in person, over the phone, via email) and must be able to maintain a high level of confidentiality as needed
Must have excellent verbal communication skills to deal with internal and external contacts; especially when representing owners and answering the phones
Must be able to effectively communicate verbally with employees of all levels, external vendors, government agencies, attorneys and others. Many times communication is of a sensitive nature and tact and professionalism are very important. Clear and understandable written communication skills are very important.
Must be able to write effectively when drafting correspondence for managers/owners

Why IX?

Weekly Competitive Pay!

Excellent Benefits:
- Medical
- Dental
- Vision
- FSA & HSA
- Life Insurance + Optional Family Life Insurance
- Short-term and Long-term Disability
- Wellness Incentive Program
Paid Holidays and PTO
401(k) + Company match
Paid corporate training program
Tuition Reimbursement
Stability and a variety of different roles that provide a path to career advancement
Family-owned and operated since 1956

Independence Excavating, Inc. is an Equal Opportunity Employer and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.