Administrative Assistant

GridHawk LLC • Full-time • Towson, MD, US • 1m ago

Company Overview: GridHawk LLC (https://www.gridhawk.com) is a premier provider of utility locating and other damage prevention services. Our mission is to keep communities safe by preventing damage to underground infrastructure. We provide full-spectrum outsourced asset damage-prevention and mitigation services and solutions on behalf of utility companies. Our rapidly expanding geographic presence. GridHawk is led by a seasoned team of utility locating industry executives who collectively hold a best-in-class track record for safety and on-time performance. Also supporting our mission is an array of advanced technology, the centerpiece of which is our proprietary Keystone 811 ticket routing and workforce management system. We strive to build long-term relationships with safety-focused customers who expect industry-leading service and performance.

Job Summary:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. The Office Administrative position will need to be flexible to align with the needs of the organization. GridHawk LLC is an equal opportunity employer. All employees can advance within the company, based on safety, quality, and efficiency.

Primary Duties & Responsibilities will include, but are not limited to:

Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Maintain and update inventory
Receive, sort, and distribute mail
Coordinate repairs to office equipment
Greet and assist visitors to the office

Required Skills/Abilities:

Excellent organizational skills and attention to detail.
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient with Microsoft Office Suite or related software.

Education and Experience:

High school diploma required
At least 2 years with relative experience
Customer service 1 year (preferred)

Physical and Safety Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift at least up to 15 pounds at times.
Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions

Schedule:

8-hour shift
Monday – Friday, OT as needed and approved

Benefits:

All employees are eligible to receive some form of company benefits. All benefits are available to regular, full-time employees who maintain an average of 30 hours worked per week. Qualifying employees can enjoy paid holidays and PTO. Health benefits will be available from the first of the next month following 30 days of employment. The 401k and matching program are available after their 90-day introductory period.

Health Insurance
Dental Insurance
Term life Insurance
Short-Term Disability
Long-Term Disability
Vision Insurance
Flexible Benefits Plan
401(k) Savings Plan (Matched by the company)

All employees of GridHawk LLC, are assigned proper technology in order to perform all work-related duties.

We will provide you the tools you need to achieve including:

Company laptop and smartphone

GridHawk LLC is an equal opportunity employer. All employees could advance within the company.

***In order to obtain employment with GridHawk LLC, candidates MUST complete a background check. Company policy requires no violations within the last 5 years. Candidates MUST pass a drug test. ***