Executive Assistant

Erin's Elderberries • Full-time • Warrenton, VA, US • $17 - $25 / hour • 3d ago

Overview
We are seeking a highly organized and proactive Executive Assistant to support our company. The ideal candidate will possess excellent communication skills and a strong ability to manage multiple tasks efficiently.

This role is crucial in ensuring smooth operations within the office, facilitating project and event coordination, and enhancing overall productivity. This is a fast paced and your work day never repeats itself, thus the EA must be highly adaptable in multitasking and switching gears.

Duties

Provide comprehensive administrative support to owner and managers, including managing the CEO's schedule and Outlook Calendar appointments.
Provide customer/community support by monitoring and responding to emails the company receives.
Coordinating community donation requests with the Store Manager.
Coordinate and organize meetings, events, and travel arrangements.
Utilize Google Suite and Office applications to create documents, spreadsheets, presentations, and reports.
Manage phone systems with professionalism, demonstrating excellent phone etiquette, answering questions and taking orders/billing phone orders when needed.
Assist with project coordination by tracking deadlines, deliverables, and progress updates.
Handle DocuSign processes for document management and approvals.
Maintain an organized office environment through effective office management practices.
Develop and implement efficient filing systems for easy access to information.
Work directly with owner and store manager to perform administrative tasks in relation to large scale events put on by the company.
Create invoices and keep communication lines with Current wholesale customers.
Work alongside the Marketing Manager to coordinate monthly story times and activities.
Reconcile and track petty cash.

Requirements

Proficiency in Google Suite (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
Experience with Quickbooks is preferred.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Excellent penmanship.
Experience in event planning and coordination is a plus.
Familiarity with project coordination principles to assist in managing timelines and deliverables.
Ability to maintain confidentiality and handle sensitive information with discretion.
Previous experience as an Executive Assistant or in a similar administrative role is advantageous.
A robust knowledge of Erin's Elderberries community outreach projects
Assist in any duties as delegated by the owner.
2 year commitment minimum.