AGENCY BUYER (AGENCY BUYER I)

State of Maryland - DHS - Charles County DSS • Full-time • La Plata, MD, US • $48.49k - $61.46k / year • 3d ago

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

LOCATION OF POSITION

Charles County Department of Social Services

Local General Administration

200 Kent Avenue

La Plata, MD 20646

Main Purpose of Job

The Agency Buyer is responsible for performing the full range of procurement activities in accordance with State of Maryland procurement regulations, ensuring the timely acquisition of goods and services to support agency operations. In addition to core purchasing functions, the position manages critical office operations, including mailroom services, fleet coordination, asset maintenance, and general facilities maintenance. This role serves as a central operational resource for the Local General Administration Division, ensuring compliance, operational efficiency, and uninterrupted support to all program areas of the Charles County Department of Social Services.

POSITION DUTIES

Obtain bids for supplies, equipment and services according to Maryland law, COMAR
Prepare purchase orders or requisitions using the State’s Financial Information System (FMIS).
Process change orders to update accounting information.
Monitor and order the Agency’s office and mailroom supplies, forms via FMIS or the CPC system to ensure adequate stock.
Receive and distribute supplies and equipment.
Conduct routine follow-up with vendors and immediately initiate contact if there is a service/product issue.
Research and reviews invoices for accuracy and completeness, ensuring compliance with purchase orders, contracts, and agency procurement policies.
Research State Contracts Minority Business Enterprise (MBE) Small Business Reserve Programs (SBR) internet and catalogs to receive completive bids.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience in receiving, storing, issuing, purchasing and requisitioning supplies, materials and equipment.

Notes:

Candidates may substitute 30 credit hours of education at an accredited college or university for one year of the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience performing procurement duties within public sector.
One year of experience using Financial Management Information System (FMIS) or other Enterprise Resources Planning (EPR) systems for procurement.
One year of experience utilizing Microsoft Excel.
One year of experience maintaining procurement records.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with the State of Maryland Guidelines.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:

STATE OF MARYLAND BENEFITS

Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).

Annual Leave – ten (10) days of accumulated annual leave per year.

Sick Leave – fifteen (15) days of accumulated sick leave per year.

Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

Holidays – State employees also celebrate at least twelve (12) holiday per year.

Pension – State employees earn credits towards a retirement pension.

Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, Attn: Trelia Gunter, 25 S. Charles Street, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

If you have any questions concerning this recruitment process for this position, please contact 410-767-7416.

TTY Users: call via Maryland Relay. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.