Job Title: Work Control Coordinator
Department: Operations
FLSA Status: Non-Exempt
Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 24 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems and office operations for one of our Washington, D.C. locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Assists Tenants, Project Managers and Chief Engineers on a daily basis.
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Greets and provides excellent customer service to clients and visitors.
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Responds to routine questions and requests for information.
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Answers, screens, and directs incoming calls to the appropriate individual.
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Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
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Distributes work orders and closes out all work request tickets.
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Manages and inputs information for Micromain.
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Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
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Maintains invoices for the tenants, Contracting Officers and contractors.
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Creates and maintains all monthly deliverables and distributes morning and daily reports.
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Maintains attendance records and schedules.
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Maintains all certificates of insurance and sub-contracts.
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Generates all preventive maintenance reports on a monthly basis.
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Maintains necessary reports for Accounts Payable.
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Maintains a secure office filing system.
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Other duties as assigned.
QUALIFICATIONS:
REQUIRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:
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High school diploma or GED
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At least one year of relevant office management/administrative experience
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3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
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3+ years of experience with Microsoft Office Suite
PREFERRED EDUCATION, EXPERIENCE and/or CERTIFICATIONS:
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Associates Degree.
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Experience with Micromain, Salesforce, Flowpath
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Facility/Building services experience a plus.
COMPETENCIES:
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Proficiency with all Microsoft Office products
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Ability to analyze and synthesize information
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Ability to learn quickly
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Excellent organizational and time management skills
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Strong attention to detail
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Ability to identify errors and inconsistencies
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Ability to work independently or as part of a team
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Exceptional oral and written communication skills
- Standard hours for this position are Monday – Friday, 8:30 am – 5:00 pm
- To Apply: Please submit a cover letter and resume.
Spectrum Management is an Equal Opportunity Employer.
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