Mission Support Assistant

Goldbelt, Inc. • Full-time • Washington, District of Columbia, United States • $80k - $110k / year • 1m ago

Overview:

Please note that this position is contingent upon the successful award of a contract currently under bid. Compensation will be determined based on industry standards, candidate experience, and salary expectations to ensure fairness and transparency.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

This role provides comprehensive administrative, data management, and program support to ensure efficient operations within the PMO.

Candidates must reside any of these locations: Del Paso, TX; El Centro, CA; Grand Forks, ND; Harlingen, TX; Laredo, TX; McAllen, TX; Spokane, WA; Swanton, VT; Tucson, AZ; Washington, D.C. ,Euless, TX , Aliso Viejo, CA, Indianapolis, IN.

This role is contingent upon the successful award of a government contract. Compensation will be determined based on industry standards, candidate experience, and salary expectations to ensure fairness and transparency.

Responsibilities:

Essential Job Functions:

Facilitate meetings and ad hoc projects to ensure actionable outcomes.
Manage meeting agendas, track action items, control meeting flow, and provide timely updates to stakeholders.
Prepare and distribute meeting minutes, coordinating follow-up activities.
Acquisition Support & Documentation
- Assist in acquisition program management, tracking procurement timelines, and preparing acquisition documents.
- Develop Statements of Work (SOW), Statements of Objectives (SOO), and Performance Work Statements (PWS) in accordance with federal regulations.
- Conduct market research and vendor analysis to support procurement decision-making.
Financial & Budget Support
- Track and report funding allocations, managing financial transactions through SAP and TRIRIGA.
- Submit Purchase Requisition Requests (PRRs) and collaborate with finance teams to ensure proper budget execution.
- Provide cost estimation support, reviewing historical pricing and conducting comparative analysis.
Data & Mission Support
- Manage data tracking and reporting, ensuring compliance with government record systems (TRIRIGA or its replacement).
- Assist in maintaining contract files, purchase logs, inventory tracking, and funding records.
- Prepare QA/QC reports, update electronic files, and generate documentation for management review.
Administrative Support & Coordinatio
- Serve as first point of contact for PMO leadership, triaging requests and streamlining communications.
- Coordinate travel arrangements, meeting logistics, expense reporting, and documentation processing.
- Develop memoranda, policies, procedures, and review incoming documentation for quality assurance.
- Work closely with Training Coordinators, assisting in scheduling and travel logistics for training sessions.
- Support cross-training efforts, ensuring new contractor personnel receive proper onboarding.

Qualifications:

Necessary Skills and Knowledge:

Strong administrative and organizational skills, with experience in program coordination.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), SharePoint, SAP, and TRIRIGA.
Ability to manage sensitive data, ensuring accuracy and compliance.
Excellent communication and stakeholder engagement skills.

Minimum Qualifications:

A Bachelor's degree and (minimum) 5 or more years in Administrative and Facilitation support.
Experience in acquisition support, financial tracking, and market research analysis.
S. Citizenship required.
Must participate in a federal background investigation.