Executive Coordinator, Climate & Energy Program

Third Way • Full-time • Remote (Washington, DC, US) • $50k - $60k / year • 1m ago

Third Way is a national think tank and advocacy organization that champions moderate policy and political ideas. Since our founding in 2005, we have served as a critical bulwark against political extremism by advancing values-driven, reform-oriented solutions on the defining issues of our time. Our work is grounded in the mainstream American values of opportunity, freedom, security, and democratic capitalism, and we advocate for the vital center across seven major areas: climate and energy, economy, education, health care, national security, politics, and social policy.

The Executive Coordinator of the Climate and Energy Program (CEP) plays a critical role in ensuring the Senior Vice President and the Senior Strategy Advisor operate at their highest level of impact. This position is responsible for providing a mix of administrative, and logistical support to help advance the program’s goals. This role involves drafting content, developing meeting agendas, preparing background materials, and conducting research to support high-level engagements. The role involves managing scheduling, coordinating logistics, and overseeing administrative responsibilities to ensure smooth day-to-day operations. Beyond these core duties, the EC to the SVP of CEP proactively improves efficiency in day-to-day administrative processes and suggests ideas to streamline logistical processes and improve overall workflow. This position requires exceptional organizational skills, attention to detail, and the ability to prioritize competing demands. While engagement with external stakeholders will be guided by substantial direction, the Executive Coordinator will be expected to work independently to anticipate needs and drive results.

As the Executive Coordinator, a typical day might include…

Managing and tracking all incoming external and internal scheduling requests for the SVP and assisting the SVP and CEP leadership in setting and meeting agreed upon deadlines;
Attending relevant meetings with the SSA or SVP, taking notes on key points, outcomes, and decisions that need to be made and sharing next steps;
Represent the office of the SVP in necessary internal meetings related to administrative contexts and logistics;
Work alongside the TW Events Team to provide support and ensure success of CEP events as needed;
Structuring documents such as background briefing materials for meetings and events, meeting agendas, meeting summaries and follow-up emails, and other written materials;
Proofreading documents as needed for the office of the SVP;
Coordinating travel arrangements, conference/event registrations, and other necessary logistics;
Submitting timesheets, invoices, contracts, contact lists, coding and approving credit card transactions;
Providing administrative and logistical support to the SSA on CEP initiatives to shape and execute strategic initiatives that align with the CEP’s priorities, through strengthening partnerships, expanding networks, and proactively identifying opportunities for collaboration and growth;
Assisting with logistical scheduling of meetings with high-value external stakeholders (i.e., donors, partners, policymakers) and assisting in coordinating communication to support relationships between the SVP and external stakeholders.

Salary Range: $50,000 - $60,000, annually

At Third Way, we are committed to non-discrimination and fair pay practices. The final starting salary offer will be determined based on your experience and qualifications.

Competencies:

Communication
Problem Solving
Time Management
Customer Focus
Flexibility
Detail Orientation
Accountability for Self
Respectfulness

This might be the job for you, if you:

A bachelor's degree in a relevant field and/or 1 year of professional work experience;
A basic understanding of the federal government and US politics, and a passion for addressing US energy demand and climate change;
Excellent communication, organizational, and administrative skills and unimpeachable professionalism in dealing with both internal and external contacts;
Comfort and familiarity using AI tools for basic research, in accordance with Third Way policy;
Ability to thrive working under short deadlines and deliver in a fast-paced environment juggling multiple projects with competing priorities and various stakeholders;
Impeccable attention to detail, organization, and proofreading skills;
Demonstrated ability to draft and proofread clear, concise materials (e.g., agendas, meeting notes, emails, briefing documents).;
Self-starting personality with an ability to work proactively opposed to reactively.

In the Third Way Culture, we are looking for:

Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.
Collaborators: People who work in teams, sharing ideas, brainstorming, co-authoring products, and advancing its shared priorities.
Creators: People who foster divergent thinking; that aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.
Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
Respectful: People who embrace the diverse perspectives of everyone and fosters the values of diversity, equity, and inclusiveness at all times.

WITHIN 1 MONTH, YOU'LL...

Participate in Third Way’s comprehensive onboarding program. You’ll learn about all aspects of Business Operations, which includes HR, Benefits, IT, Finance, and office operations.
Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.
Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.
Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.
Attend weekly team meetings. You’ll learn about the key goals of each program, how they’re doing, what challenges they face, and how you will contribute.
Begin training to learn Salesforce, Monday.com, and other systems regularly used in this role.
Work closely with the Senior Strategy Advisor to the Senior Vice President, to learn about key external relationships and processes for tracking scheduling requests.
Gain an understanding of the key roles and functions of the Climate and Energy Team, our various technology areas, and our theory of change.

WITHIN 2 MONTHS, YOU'LL...

Gain an understanding each employee’s role and their contribution to the organization.
Attend program overview sessions to learn more about each team’s contribution to TW’s mission.
Incorporate TW’s Style Guide and Production process into your work products.
Participate in, at least, one of our internal Professional Development trainings or a Center for Fun activity.
Begin playing an integral role in the daily operations of the Senior Vice President, coordinating regular internal and external meetings with high-value stakeholders and providing day-to-day logistical support.
Represent the Senior Vice President in necessary internal meetings related to administrative contexts and logistics.

WITHIN 3 MONTHS, YOU'LL…

Feel a sense of comfort and familiarity with the staff, your team, and your work.
Continue to attend weekly departmental meetings with a stronger understanding of your team’s strategic goal.
Bring new ideas and suggestions to your weekly one-on-ones with your manager.
Attend and participate in external functions with other members of your team.
Complete your 90-day self-evaluation and performance review with your manager.
Partner with your manager to establish your long-term goals for the remainder of the year
Proofread and structure documents such as background briefing materials for meetings and events, meeting agendas, meeting summaries and follow-ups.
Work alongside the Events Team to ensure success of Climate and Energy events.
Contribute to the Third Way Climate and Energy Team's goals where requested.

In addition to competitive salaries, your health and wellness is our priority. We offer a comprehensive benefits package which includes Medical, Dental, and Vision insurance; Health Reimbursement Account (HRA); and Flexible Spending Account (FSA, DCA, Parking, and Transit); Life Insurance; Accidental Death & Dismemberment Insurance; Retirement plan; Accrued Paid Sick and Vacation leave; Long-term Disability, Employee Assistant Program (EAP).

Third Way is committed to the health, safety, and wellness of all employees, candidates, stakeholders, and communities. To support that commitment, all current and newly hired employees must provide proof of COVID-19 vaccination. Proof of full vaccination status will be required after an offer of employment is extended and accepted. Failure to provide proof of full vaccination before the start date will result in the offer of employment being rescinded.

Third Way offers a hybrid work environment to support our employees’ healthy work-life balance. This position is based in Washington, DC, and Third Way’s in-office days are Tuesday, Wednesday, and Thursday.

Third Way is an equal-opportunity employer committed to non-discrimination. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.