Administrative Assistant II

Howard University • Full-time • Washington, DC, US • $41k - $51k / year • 2w ago

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
Work-Life Balance: PTO, paid holidays, flexible work arrangements
Financial Wellness: Competitive salary, 403(b) with company match
Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:

The purpose of this position is to perform a variety of intermediate office/administrative support duties which require a thorough knowledge of a function or functions within a department or work unit. The incumbent will apply specialized functional knowledge to independently analyze and respond to administrative matters within established limits. General direction and supervision is typically received from a department supervisor, manager, assistant/associate director or assistant/associate dean.

SUPERVISORY ACCOUNTABILITY:
Has responsibility or authority that is limited to the direction of student or
temporary workers.

NATURE AND SCOPE:

Internal contacts may include senior administrators, faculty, students, and staff. External contacts may include vendors, consultants, and the general public.

Open and close the main office during the work week.
Receive and screen telephone calls and visitors.
Assist visitor or caller by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations .
Determine when referral to supervisor, appropriate staff member or other office is appropriate.
Prepare or direct preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documentation.
Maintain and reconcile budgets for departmental accounts.
Monitor expenditures and perform simple analysis of accounts.
Prepare both special and recurring reports for supervisor and authorize payments within prescribed limits.
Coordinate the workflow of the office. Implement office procedures and practices.
May assign and monitor student workers, as directed.
Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
Oversee, maintain, and update departmental files regularly throughout the year and annually.
Assist with preparing the department's annual report.
Prepare and submit purchase requisitions, course updates, travel authorizations, various reports, and updates to Academic Affairs and Student Affairs.
Answer inquiries on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
Compose correspondence, reports or other documents from rough draft, shorthand notes or using correct grammar, spelling, and punctuation.
Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
Ensures office staff are informed of new or revised procedures and any pertinent information regarding assigned function(s).
Update related policy/procedure manuals.
Arrange meetings, schedules conferences, facilities and services as directed by supervisor. Notifies attendees or participants of time and place.
Assist the department with building its social media profile and growing its audience.
Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.

CORE COMPETENCIES:

Ability to develop and maintain proficiency in the utilization of
Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments.
Knowledge of general office procedures and practices.
Knowledge of basic record keeping procedures.
Skill in basic arithmetic, grammar and spelling.
Ability to effectively communicate orally and in writing.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students, and the general public.
Ability to use various contemporary social media platforms.

MINIMUM REQUIREMENTS: