Contracts Assistant

FSA Federal • Full-time • Herndon, Virginia, United States • $48.25k - $63.36k / year • 2m ago

We are seeking an entry-level Contracts Assistant to join our team in support of Indefinite Delivery Indefinite Quantity (IDIQ) government contracts within the law enforcement community. The ideal candidate will possess a strong background in contract management, negotiation, and compliance, with a focus on federal contracting regulations and best practices. This role requires exceptional attention to detail, strong data entry skills, and the ability to work collaboratively with cross-functional teams.

Summary of Essential Job Functions

Support business development activities that include market research, business analysis solicitation tracking of recompete and new business opportunities.
Coordinate the development, consolidation, and formatting of proposal artifacts, serving as a liaison between line operations, corporate and third-party supporting resources.
Provide procurement support to include the preparation and processing of purchase requests, purchase orders, or other Costpoint required entries.
Maintain and update vendor management records to ensure timely creation, accuracy, and proper classification of active and inactive statuses.
Perform routine data entry of key vendor and contractual information in ERP or company databases.
Provides general-purpose administrative and clerical support to technical and management level personnel.
Provides documentation planning and support, project administration, etc., as required.
Prepare routine documents by following company processes and procedures.
Maintain operations by following policies and procedures; reporting needed changes.
Coordinates communication between various departments, distributes reports and keeps all parties informed.

Minimum Educational Requirements

HS diploma/GED with 2-4 years' of work experience or an undergraduate degree in business, finance or related field with 0-2 years experience.

Skills/Qualifications

Required

Excellent communication skills, both verbal and written.
Attention to detail and able to read and follow directions
Highly organized: able to prioritize and complete simultaneous tasks.
Ability to grasp and understand the organization and functions of the Contracts & Procurement Department.
Proven commitment and competence to provide excellent customer service; positive and flexible.
Strong computer proficiency, with demonstrated working knowledge of Microsoft Office Excel and Outlook, other common software applications.

Benefits Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program. For more information, click here.

Consistent with our goal of empowering people, FSA is committed to providing all employees and employment candidates the right to equal employment opportunities and a harassment-free work environment free from retaliation. FSA’s employment practices are based on an individual’s capabilities and qualifications without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, veteran status, or any other category protected by federal, state, or local law. Equal employment opportunity applies to all policies and procedures including recruitment and hiring, promotions, transfers, and terminations, as well as compensation, benefits, and other terms and conditions of employment. Our long-term success depends upon our ability to attract, retain, and develop a workforce with the knowledge and skills needed to support the vital missions of our customers. FSA is proud to maintain a drug-free workplace. Satisfactory completion of a post-offer drug screening is a condition of employment. As a supplier of services to federal government agencies, such as DEA, FBI, USCIS, USPIS, etc., we also adhere to agency standards with respect to prior drug usage.