Accounting Administrative Assistant

American Accounting Services • Full-time • Gainesville, VA, US • $20 - $25 / hour • 1w ago

American Accounting Services is looking for an Accounting Administrative Assistant in Gainesville, VA. Pay is $20-$25/hour for a full-time, on-site role.

· Process accounts payable/receivable, reconcile statements, and handle clerical tasks like scanning, filing, and vendor inquiries.

· Answering phones/ordering office supplies and other duties as assigned.

About the Role

We are looking for a detail-oriented, organized professional to support our finance department. In this role, you will bridge the gap between general office administration and core accounting tasks, ensuring our financial records remain accurate and our daily office operations run smoothly.

Key Responsibilities

Accounting Support: Assist with accounts payable (A/P) and accounts receivable (A/R) processing, including coding and matching invoices.
Reconciliation: Reconcile bank statements, credit card accounts, and employee expense reports.
Data Entry: Enter daily financial transactions and journal entries into accounting software.
Administrative Duties: Manage front-office operations, including answering phone calls, sorting mail, and greeting clients.
Document Management: Maintain accurate electronic and physical filing systems, scan receipts, and organize files for audits.
Vendor Communication: Communicate with vendors and internal teams to resolve billing or payment discrepancies.

Qualifications & Skills

High school diploma required; Associate’s degree or relevant certification in Accounting or Business is a plus.
Minimum of 2 years of experience in an administrative or accounting role.
Proficiency in Microsoft Office Suite, with intermediate to advanced skills in MS Excel (e.g. pivot tables).
Experience with Costpoint a plus.
Excellent written and verbal communication skills.
High attention to detail, time management, and problem-solving abilities.
Experience working in a Government Contracting environment is beneficial.

Benefits & Perks